Policies

A Note About Policies

Club policies are subject to change, be sure to check with the Clubs and Activities office for the most current information.

Quad Policy

The University Center Quad Policy governs all activities that take place in the quad area, in front of the University Center (Building #45) of Humboldt State University. The University Center Quad Policy is established within the parameters of the State Of California: California Administrative Code (Title 5) Education Article 9 Section 49350-49354. Humboldt State University Food Sale Policy

On campus food sales are restricted to student organizations recognized by the University. Organizations wishing to sell food on campus must complete this form and meet all of the requirements stated in this policy. A copy of this form must be kept on file in the Clubs and Activities office.
The following regulations are in regard to food sales:

Organizations selling food on campus must have an on-going campus club account with the Associated students. Income generated through food sales must be deposited, on a regular basis, into this account.
There is no sell limit as to the number of food sales allowed on the Quad at any given time.
Recognized and organizations may only sell food twice per week or a total of eight times per month.
Food sales as a fund-raising activity for recognized campus organizations may take place around the KIOSK area of the University Center Quad or John van Duzer Plaza, or, on inclement weather days, under the eaves on the west causeway above the stairs leading to the University Center. No food may be sold near classroom buildings or the Library, except by those recognized clubs or activities related to the schools or departments located in the building near which the sale is to take place. In such cases, the Building Coordinator of that particular building must also give approval via this form.
The original copy of the Approval Form shall be available at all times at the site of the bake sale.
All club members who will be participating in the food sale must attend the "Serve Safe Training".

Guidelines for slow-rate perishable or "bake" food sales:

Food items that do not require heat or refrigeration to retard spoilage in a normal serving time are slow-rate perishables. Such items would be cookies, cakes, donuts, candy apples, pretzels, etc. All items for sale shall be individual wrapped, packaged, or covered to protect them from contaminations. The following bake foods are considered "chancy" and shall not be sold unless refrigerated: cream cheese, cream fillings, custards, and meringues.

Guidelines for highly persihable or "hot" food sales:

Foods, in general, are very perishable commodities. That is, they are highly subject to spoilage and deterioration by both micro-organisms and naturally present enzymes. "Perishable food" items require heat or refrigeration to retard this spoilage more so than other types of foods. The following foods are highly perishable: meat, fish poultry, eggs and dairy products, any type of salad, cooked beans, any creamed item, cottage cheese, cream cheese, items

Lumberjack Ad Policy

Clubs can advertise for free in the calendar section of the Lumberjack Student Newspaper. Pick up a form in the club's office and take it to the 'Jack office in Nelson Hall East Rm6.

Event Funding Policy

The following organizations can provide funding for student-oriented campus events. Please take careful note of the guidelines mandated by each funding group. All events are reimbursed after the fact with appropriate receipts. Receipts must be turned in within three weeks of the date of your event. Funds will be transferred to your organization's AS Account upon receipt of original invoices or receipts. If you will be charging for your program, you may be expected to return part or all of the grant.

Clubs & Activities Small Grants

Clubs & Activities Small Grants will fund up to $600 for events that promote the kinds of programs listed below. Preference will be given to programs that have secured support from other sources. After-the-event requests will not be considered.

Leadership development
Service learning initiatives
Cooperative programs between two or more programming areas
Club events open to the entire campus community

We can fund the following:

Publicity (flyers, posters, newspaper ads, etc.)
Lodging for speaker/performer
Equipment rental for proposed events
Nonprofit/nondiscriminatory events
Fees for speaker/performer (people who are not HSU faculty, staff, administrators, or students)
Travel costs for speaker/performer

We cannot fund the following:

Equipment or classroom activities

Cultural Programming Board (CPB) Grants

Food or alcohol (except where food is critical to the primary purpose of the event)
Publications/pamphlets/booklets/Clothing/costumes/equipment Tournaments/games
Awards, wages, or specialty items for club members

Multicultural Education Grants

Multicultural Education Grants up to $400 are available for on-campus events promoting cultural diversity or education that will benefit the entire HSU Community. The Multicultural Educational Grants can fund the following:

Publicity (flyers, posters, newspaper ads, etc.)
Supplies and equipment rental for proposed events
Nonprofit/nondiscriminatory events
Speaker/performer fees (people who are not HSUfaculty, staff, administrators, or students)
Speaker/Performer travel costs

Cultural Programming Board Large Grants

The Cultural Programming Board also has funding available for larger-scale events that promote cultural diversity education and awareness that will benefit the entire HSU community. For more information contact Marylyn Paik-Nicely at 826-3365 or stop by the Multicultural Center (HSE 55).

Travel Funding Policy

Application for funding guidelines

The Club Coordinating Council (CCC) offers recognized clubs the opportunity to apply for travel grants to attend conference and workshops.

Many clubs do not have sufficient funds to fully sponsor travel to a conference or workshop. The CCC allocates Travel Grants by funding received from the Associated Students. Funds are allocated to clubs on a matching basis, meaning the CCC will fund half of the total cost of the travel up to $400. Travel expenses are reimbursed after the fact with appropriate receipts. If you have any questions, please call the Clubs Office at x3776.

Please read the following information carefully. After-the-fact requests will not be considered with the exception of summer travel, in the event CCC does not allocate all its funds for the academic year.

The CCC can fund the following:

Conference/activities fees and lodging
Gas and/or airline costs/rental cars
Copies, poster board and supplies for presentations

The CCC cannot fund the following:

Food while traveling

Application Guidelines

Applications must be completely filled out and legible.
Your CLUB ADVISOR MUST SIGN THE PROPOSAL (Applications will not be processed without the advisor's signature).
Turn in two copies of your proposal to the Clubs office 5 DAYS BEFORE THE NEXT CCC MEETING.
When you turn in your application, please sign up for a time slot at the next CCC meeting.